Lab Data Access Planner
Get a personalized breakdown of who should access what in your lab — notebooks, samples, equipment, and compliance data.
Lab Data Access Planner: Who Should Have Access to What in Your Lab
Answer a few questions about your team size, compliance requirements, and how your lab actually operates. This tool builds a personalized breakdown of who should have access to what — lab notebooks, sample custody, equipment approvals, and any IRB or IACUC-regulated data — based on real institutional access-control practices. No account needed, nothing leaves your browser.
Free Tool
Lab Data Access Planner
Answer 7 questions. Get a personalized access plan.
Answer a few questions about your team and your data, and get a breakdown of who should have access to what — lab notebooks, samples, equipment approvals, and compliance-regulated data — built around your specific lab. Takes about 2 minutes.
7
Questions
~2
Minutes
100%
Free
No account required. Your answers stay in your browser.
Frequently asked questions
Who should have access to lab notebook data?
Based on team size and data sensitivity: smaller labs can often give all members broad access, but as team size grows, or if the work involves IRB-regulated human data or IACUC-regulated animal data, access should narrow to only those who directly collect, analyze, or manage that specific data.
Should the PI own all lab notebooks?
Many institutional policies, including NIH's own intramural research guidance, designate the PI as the sole 'owner' of lab notebooks, with lab members granted editor or viewer access beneath that, since the PI holds ultimate responsibility for data retention and integrity.
Can lab members edit a notebook entry after it's signed?
Best practice is no — signed or reviewed entries should be locked, with any further changes captured as a new, timestamped, attributed edit rather than an overwrite, to preserve an accurate audit trail.
How do I set up access levels for a new lab member?
Base it on their role and whether they're temporary (rotating students, interns) or permanent, and time-limit access for rotating members so it doesn't need manual revocation later.
What access should a lab manager have vs. a research assistant?
Lab managers typically need oversight-level access (equipment, inventory, approvals) across the whole lab, while research assistants typically need edit access only to their own experiments and projects.
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